Allocations
Optimise staffing.
Ensure compliance.
Align workforce to demand.
Gain real-time visibility into staffing activity and pressure points. Centralise vacancy filling and staff allocation across services, with a full audit trail.
The Challenge
Staffing gaps shouldn't be managed by phone calls and guesswork.
When a ward is short-staffed, most hospitals still rely on phone trees, informal networks, and last-minute agency bookings to fill the gap.
Phone Trees & Informal Networks
Filling shifts still relies on calling around, texting contacts, and hoping someone picks up. Slow, inconsistent, and impossible to track.
No Central Visibility
Operations teams can't see where staffing pressure is building across services. They find out when it's already a crisis.
Rising Agency Costs
Without a quick way to match internal staff to vacancies, the default is expensive agency bookings that could have been avoided.
Compliance Risk
Informal allocation processes leave no audit trail. Proving compliance with safe staffing legislation becomes a manual exercise.
Capabilities
Centralised visibility and control over workforce allocation.
Health-e Allocations provides real-time insight into workforce activity and staffing pressure, enabling faster, more controlled allocation of staff across services.
No more chasing. No more guesswork.
No more chasing. No more guesswork.
Automated Roster & Activity Monitoring
See staffing levels and activity across services in real time. Automated data feeds from your rostering systems eliminate manual tracking and give operations teams instant awareness.
Staffing Pressure Visibility & Alerts
Identify where staffing pressure is building, before it becomes a crisis. Automated alerts flag shortfalls and at-risk wards so teams can respond proactively.
Centralised Staff Allocation
Match available staff to vacancies quickly and fairly from a single platform. Reduce reliance on agency, eliminate informal methods, and ensure the right staff reach the right ward.
Compliance-Ready Audit Trail
Every allocation decision is logged. A full audit trail supports compliance with safe staffing legislation, Enterprise Bargaining Agreements, and internal governance requirements.
Built For
Designed for the teams managing daily workforce demand.
Whether you're filling tonight's shift or reviewing last month's staffing compliance, Health-e Allocations gives you control.
Operations
See staffing pressure in real time. Centralise vacancy filling and eliminate the phone calls, spreadsheets, and informal processes that slow down allocation.
Nurse Managers
Get immediate visibility into roster activity, shortfalls, and available staff. Fill vacancies quickly without leaving the platform.
Compliance
Access a governed, auditable record of every staffing allocation decision. Support compliance reporting and reduce organisational risk from undocumented practices.
Packages
Scalable plans forworkforce operations.
Start with visibility across your roster data and scale into centralised staff allocation as your operations mature.
Workforce Overview
Features:
Roster and activity monitoring
Workforce pressure visibility and alerts
Centralised view of staffing status across services
Staffing Allocator
Features:
All Workforce Overview capabilities
Centralised allocation of supplementary staff
Matching available staff to vacancies quickly and fairly
Budgeting Pro
Features:
Integrated FTE and dollar budgeting
Budget tracking and variance analysis
Central view of approved workforce budgets
Optional add-ons: Advisory & Optimisation, Service Forecasting
How it Works
From staffing pressure to governed response.
Replace phone trees and informal networks with centralised, real-time workforce allocation, backed by a full audit trail.
01
Connect Rosters
02
Spot Pressure
03
Allocate Staff
04
Prove Compliance
Allocations integrates with your existing rostering and HR systems to provide an automated, real-time feed of staffing activity across services.
Staffing shortfalls and pressure points surface automatically, so operations teams see problems before they become patient-care risks.
Fill vacancies and deploy supplementary staff from one centralised view, matched fairly and quickly across services.
Every allocation is logged in a full audit trail, ready for safe staffing legislation, EBA, and regulatory reporting.
Common Questions
Frequently asked questions
Can we use Health-e Allocations without other Health-e modules?
Yes. It can be deployed standalone, but delivers the greatest value when connected to the broader Intelligence Suite, allowing allocation decisions to be informed by workforce budgets and analytics.
Does Health-e Allocations replace our rostering system?
No. Health-e Allocations sits above your existing rostering system. It integrates with tools like UKG or Allocate to provide a centralised view and enables allocation decisions based on real-time data.
Does it support compliance with safe staffing legislation?
Yes. The platform provides audit-ready reporting and supports compliance with safe staffing legislation, EBAs, and regulatory metrics including NHPPD and nurse-to-patient ratios.
How does Health-e Allocations reduce agency spend?
By providing real-time visibility into staffing pressure and available internal staff, operations teams can fill vacancies internally before resorting to agency. Centralised allocation also eliminates informal processes that often result in unnecessary bookings.
How long does implementation take?
Timelines vary based on data readiness and rostering system complexity. Many organisations begin with Workforce Overview and expand to the Staffing Allocator once the data foundation is established.
What rostering systems does it integrate with?
The platform connects to a wide range of rostering and HR systems used across healthcare networks. Specific integrations are scoped during implementation planning.